Personal Assistant to SVP for one year asap in Walldrof next to Mannheim

Our client is looking for a Personal Assistant who is working proactive and independently on his/her assigned tasks. The project starts asap and is based in Walldorf. The duration is one year.
Requirements:
• Experience as Secretary Management Assistant on an executive management level; preferably in a large international group
• Experience in working within virtual teams and with managers located remotely and in different
time zones
• Advanced PC software skills are required (Microsoft Office suite: Word, Excel, PowerPoint,
Outlook)
• A pragmatic problem solver with sound diplomatic and organization skills
• Fluency in English and German is a prerequisite
Skills:
? Manage calendar and inbox of SVP and maintain, prioritize, organize meetings and emails
? Overall appointment coordination: prepare meetings, conference calls, video conferences and tele-presence meetings and follow-up on them (organization, room booking, agenda, monitoring of deadlines, etc.)
? Travel management & travel planning: booking of flights, hotels, transfers, and obtaining visas; travel expense accounting; invoice control of business travels
? Assist with the coordination and scheduling of important customer/partner meetings or internal
and external events (onsite/offsite workshops), including preparation and follow-up activities
? Help manage internal meetings, including setting up and structuring meetings, preparing content, recording meeting minutes, and performing follow-ups
? Support in presentation preparation (reports, slides and graphic presentations, including also translating), as well as support in preparation of communication such as newsletter, announcement mails, etc.
? Creation & maintenance of distribution lists
? Manage shared repositories and drives
? deal with administrative processes in the internal tool and respond to requests
? other administrative tasks, such as planning & coordination of office moves, maintain IT inventory, office supply orders, etc.
? Perform all other ad hoc support as needed
? Continuous improvement of work processes within the office
? Project support within the team and assist the team in administrative and organizational tasks
? German, English fluent
Bitte schicken sie ihren Lebenslauf an Tom Sander is-sap.walldorf@de.randstad.com, auf unser Webportal www.randstad.de oder per Post. Für Rückfragen steht ihnen Tom Sander jederzeit gerne zur Verfügung.
Randstad Deutschland
Dietmar-Hopp-Allee 14
69190 Walldorf
T +49 (0) 6227- 765 159
M +49 1522 2726018
Tom.Sander@de.randstad.com
www.randstad.de